GENERAL PURPOSE

This position is a responsible administrative position and provides key support to the Director and Assistant Director of Compliance and Risk Management. The position requires the ability to understand and absorb complex specialized subjects and data in the areas of government insurance liability and property coverages, group health insurance, workers compensation, contract law, real estate transactions, collective bargaining law, code enforcement and a high level of computer skills in order to create, maintain and utilize electronic files in all department areas of responsibility.

MAIN JOB TASKS AND RESPONSIBILITIES

• Support Director and Assistant Director of Compliance and Risk Management by performing all functions and assignments in furtherance of department activities.

Contracts

• Assist in generation of Compliance and Risk Management standardized contract forms and templates.
• Cooperate, coordinate, work with and support all departments to facilitate City contracts.
• Use standardized contract forms, templates and insertions to create contracts to submit to Department Director for review and modification.
• Supervise generation and maintenance of the database of City contracts.
• Supervise electronic monitoring of all contract action dates using case management software and notice the Risk Management and responsible Department Director, according to established procedure, in advance of such dates.

Land Rights Coordination

• Perform property records searches
• Work with various departments to establish and maintain a coordinated inventory and catalog of all City records of real property interests.
• Coordinate with user departments the ordering of legal descriptions and sketches for easements.
• Prepare public utility easements and other property right documents on forms established by the city under the direction and guidance of the City Attorney and Department Director.
• Coordinate land right documents required to carry out projects for general government and utility divisions.
• Order and coordinate title searches as directed by Department Director.
• Coordinate disposition of surplus real property.

Safety and Wellness

• Coordinate with and support the city Safety Specialist in meeting the safety and wellness program goals. Receive all reports of claims by and against the city and assist Department Director and Safety Specialist in filing and claim resolution.
• Support annual wellness screening and health fair.

Insurance

• Analyze and generate electronically based comparative schedules of coverage and costs to be used in the evaluation and comparison of insurance coverage.
• Support Human Resources with open enrollment.
• Coordinate annual insurance policy renewals.

Collective Bargaining

• Gather and prepare schedules and information in support of bargaining sessions.
• Prepare and ensure publication of all required public notices.
• Prepare proposals, counter proposals, contract provisions and final contract under supervision of Department Director.
• Record proceeding by operating City AV system.

General Administration

• Coordinate department functions of support staff including training, staff assignments and provide Department Director with schedules and workflow reports.
• Recommend departmental policies and procedures to improve efficiency and effectiveness of operations.
• Make recommendation on cost control activities.
• Monitor Department revenues and expenditures to ensure sound fiscal control; assist in the preparation of annual budget request.
• Coordinate payroll for department.
• Prepare a variety of departmental reports and related information for decision-making purposes; conduct research and analysis and prepare recommendations regarding proposals for programs, services, budget, equipment, etc.
• Assemble background material, assist in preparation of agendas and record action items for various meetings.
• Assist in the development of departmental notices, flyers, brochures and other informational materials about programs and services.
• Coordinate file retention schedule with City Clerk's office.
• Perform other related duties as required/assigned.

MINIMUM QUALIFICATIONS

• Associate’s degree and three (3) years of related experience is required (Bachelor’s degree is preferred).

 A comparable amount of training, education or experience can be substituted for the minimum qualifications.

LICENSES, CERTIFICATION OR REGISTRATIONS

• Valid Florida Driver License

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of business English, spelling and punctuation, in order to prepare documents and compose letters and other documents. 
• Knowledge of mathematics. 
• Knowledge of department and city policies, proce­dures and practic­es. 
• Skills in Microsoft
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to communicate both orally and in writing.
• Ability to enter data at a prescribed rate of speed.
• Ability to work under pressure with short deadlines.
• Ability to access department electronic files.
• Typing at a prescribed rate of speed.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Work is typically performed in a relatively safe, secure, and stable work environment.
• The work is sedentary and requires exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to move objects.
• Additionally, the following physical abilities are required: manual dexterity, hearing, mental acuity, repetitive motion, speaking, and talking.

Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.